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Privacy Policy

Bristow Eyecare & Eyewear Effective Date: 10/5/26 Last Updated: 10/5/26

 

This Privacy Policy explains how Bristow Eyecare & Eyewear ("Bristow Eyecare," "we," "us," or "our") collects, uses, and protects information when you visit our website at bristoweyecareva.com (the "Site") or interact with us online.

 

This policy covers our website and general business practices. It does not replace our Notice of Privacy Practices, which governs protected health information (PHI) collected as part of your clinical care under HIPAA. If you are looking for information about how we handle your medical records and health history, please request a copy of our Notice of Privacy Practices at your next visit or contact our office directly.

 

 

1. Information We Collect

Information you provide to us:

 

  • Name, phone number, and email address when you request an appointment, contact us, or sign up for updates

  • Insurance information you submit through online forms, if applicable

  • Any messages or details you include in a contact form or online request

 

Information collected automatically:

 

  • IP address, browser type, device information, and pages visited, collected through standard website analytics

  • Cookies and similar technologies used to operate the Site and understand how visitors use it (see Section 3)

 

We do not collect payment card information through this Site. Payment is handled in person or through our office's secure payment systems.

 

 

2. How We Use Your Information

We use the information we collect to:

 

  • Respond to appointment requests and inquiries

  • Communicate with you about your visit, our services, or office updates

  • Improve our website and understand how visitors use it

  • Meet legal, regulatory, and administrative requirements

 

We do not sell your personal information.

 

 

3. Cookies and Tracking Technologies

Our Site may use cookies and similar tools to support basic site functionality and to understand visitor traffic patterns. You can control cookies through your browser settings. Disabling cookies may affect how parts of the Site function.

 

[Note: if the practice uses Google Analytics, Meta Pixel, or a specific online scheduling tool like Solutionreach, Weave, NexHealth, etc., that should be named specifically here, since Virginia law requires disclosure of tools that constitute "sale" or "targeted advertising."]

 

 

4. How We Share Information

We may share information with:

 

  • Service providers who help us operate the Site or run our practice, such as our website host, appointment scheduling platform, or email service provider

  • Legal authorities, if required by law, subpoena, or to protect the rights, safety, or property of Bristow Eyecare or others

  • A successor entity, in the event of a sale, merger, or transfer of the practice

 

We do not share your information with third parties for their own marketing purposes.

 

 

5. Your Privacy Rights (Virginia Residents)

Under the Virginia Consumer Data Protection Act (VCDPA), Virginia residents have the right to:

 

  • Confirm whether we process your personal data

  • Access, correct, or delete your personal data

  • Obtain a copy of your data in a portable format

  • Opt out of the processing of your data for targeted advertising or profiling

 

To exercise these rights, contact us using the information in Section 8. We will respond within the timeframe required by law.

 

 

6. Children's Privacy

Our Site is not directed at children under 13, and we do not knowingly collect personal information from children through the Site. Information about pediatric patients collected as part of clinical care is handled separately under our Notice of Privacy Practices.

 

 

7. Data Security

We use reasonable administrative and technical safeguards to protect the information we collect. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

 

 

8. Contact Us

If you have questions about this Privacy Policy or how we handle your information, contact us at:

 

Bristow Eyecare & Eyewear 10215 Carnoch Way, Suite 113, Bristow, VA 20136 Phone: (571) 406-5588 Email: info@bristoweyecareva.com

 

 

9. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised "Last Updated" date.

 

 

 

This document is a general template and has not been reviewed by an attorney. Before publishing, it should be reviewed for accuracy against the practice's actual data practices (scheduling software, analytics tools, insurance intake process) and checked for compliance with applicable state and federal law.

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